If you have come to this article, you might be searching for the best way to know how to export Gmail emails to PDF. Yes you have come to the right article, because as we know that backup of Gmail emails is crucial so, it can't be lost by any accidental way. You can store your backup in any form as per your need but people often save their data in PDF format. so, in this article we will briefly explain how to convert Gmail emails to pdf. Let’s start this article.

Introduction: How to Export Gmail Email as PDF

Saving your Gmail email as a PDF format means converting your important data or messages to fixed format. By converting your Gmail emails to PDF format you can download your file, it can be easy for you to share, easy to read, and easy to take a print out. Exporting data to PDF format means you can have the permanent offline copy of your data, you won’t depend on the internet access to check your messages.

Many people choose this method to save Gmail emails to PDF format for their legal records and business documentation. Choosing PDF format is way convenient then other formats you can save whole data or even just selective data as per your requirement.

Why to Export Gmail Emails to PDF?

Exporting Gmail emails to PDF is useful, when you want to save your important data on your system, access without internet anytime. Not like emails saved in the cloud, you can save your emails and folder and access your emails anytime.

The Benefits are:

1. Data Backup- The most beneficial thing to export Gmail emails to PDF is, your email won’t be lost accidentally.
2. Offline access- You can access and manage your emails without having an internet connection anytime.
3. Easily sharing- By exporting Gmail emails to PDF, you can easily share your data to anyone without having trouble.
4. Long-term Storage- After saving your data to a PDF file, you can store the data for a long term.
5. Better management- You can store and organize your data on your system.
6. Use in Legal terms- Backing up your Gmail emails to PDF file is not all about convenience, but you can store your Gmail emails for maintaining legal records and proof, when it is needed.
7. PDF protection- By backing up your Gmail emails to PDF files means adding security to your PDF files, only authorized people can view your data or edit the PDF file, protecting your PDF file can save your confidential information.

Manual Method to Convert Gmail email as PDF

There are various manual methods to convert Gmail email as PDF. Manual methods usually take time to backup Gmail emails but it is an unpaid method to save your data.

Method:1 Print to PDF method (Built in Gmail)

Here are the steps:

1. First of all, go to your Gmail account, then open an email which you want to save as a PDF.
2. You can see on the right top corner, three dots, click on it.
3. After clicking on three dots, you can see the print option, click on it.
4. Click Save as PDF from the destination.
5. Click on save button, to save your PDF file.
6. Note: By this PDF method, you can save individual email, which you selected only.

Method: 2 Save PDF from print option

Here are the steps:

1. Open your Gmail account, open an email which you want to save as a PDF form.
2. There is an icon of print, on the top right corner, click on it.
3. Click Save as PDF in the destination option.
4. Click Save, your PDF will be saved on your system.
5. Note: By this print option you can save all the emails or conversations related to selected email.

Method: 3 Save PDF using Extension

Here are the steps:

1. Search for Gmail Message Backup at Chrome web store.
2. Install the application.
3. Now go to your Gmail account.
4. Open emails which you want to download as a PDF file.
5. You can see the PDF icon, above the right top corner, click on it.
6. Save your PDF on your computer.

How to Backup Gmail Emails to PDF Files in Android?

Here are the steps:

1. At first. Open a Gmail account on your android phone.
2. Open the email which you want to save as PDF.
3. On the top right corner you can see three dots, click on it.
4. Click the Print from options.
5. Select Save as PDF.

How to Backup Gmail Emails to PDF on iPhone?

Here are the steps:

1. Open the Gmail account on your iPhone.
2. Open the Gmail email you want to convert as a PDF file.
3. Tap the three dot menu, in the top-right corner.
4. Click Print from the options.
5. On the preview screen, pinch-out (zoom in) on the email preview.
6. The email will open as a PDF format.
7. Click the Share icon at the top-right corner.
8. Choose Save to Files to save your PDF file.

Drawbacks of Using Manual Methods

Using of manual methods like exporting your PDF through print, may be easy but it has also a limitations:

1. No Bulk report- You can’t export your whole data at one time, by using a manual method, you can only export individual data at once.
2. Attachments may be missing- In many cases, email attachments are not included in the PDF, and you have to download the attachments individually.
3. Taking a long time- By using a manual method, you have to download a pdf, one- by- one, that’s why it will take a long time to save the data.
4. Require Hardwork- Because of downloading individual PDF, you have to repeat the same thing again and again, it will be tiring for some users.

Best Tool to Export Gmail Emails to PDF

As you know, Gmail Backup Tool is crucial for data backup, and data access, Gmail Backup Tool value your time so, that’s why we are introducing our BitRecover Gmail Backup Tool, by help of this tool you can, save your data in different types of formats, because it has 30+ different formats. If you are looking for a reliable Gmail Backup Tool you can trust BitRecover Gmail Backup Tool.

How to Convert Gmail Emails to PDF (Step-by-Step)

Here are the Proper steps to convert Gmail emails to PDF:

1. First, search for a reliable Gmail to PDF converter, and download the tool on your computer.
2. Login to the tool through Gmail account, and check all the emails.
3. You can select the particular email and file or you can select the whole data, as per your need.
4. After selecting the email or folder, click PDF from the options.
5. Select the destination, where you want to save the PDF- Click Backup.
6. Note: Data will take time which depends on how large is file size.

Conclusion

You can easily save Gmail emails to PDF by using manual method, which is built in Gmail, but the thing is you have to download individual email to PDF so, try using an automated tool, which we shared at article, BitRecover Gmail Backup Tool, This tool will save your PDF file on your system, without taking long time and much hard work. Just download the tool and follow the steps which we shared in the article.